Position Overview

The Project Manager will drive the successful execution of Rally Builds' custom fabrication, experiential marketing, and construction projects, ensuring they are delivered safely, efficiently, and to the highest creative standards. This role balances rigorous project oversight, budget tracking, and client interaction. The ideal candidate is a proactive problem-solver who can guide projects from design handoff to final delivery, keeping them strictly on time and on budget. Crucially, this individual will spearhead the implementation of a centralized project management system, accurately estimate materials and labor for new jobs, and manage vendor procurement to maximize efficiency and profitability.

Key Responsibilities

• Project Management System Implementation: Introduce, deploy, and maintain a robust project management system to streamline internal workflows, track project milestones, and ensure seamless coordination between design teams, fabricators, and event staff from concept through completion.

• Material & Labor Estimation: Develop highly accurate cost, material, and labor estimates for new jobs and incoming design concepts. Analyze fabrication requirements and installation needs to ensure competitive, profitable pricing.

• Vendor Procurement & Sourcing: Source and negotiate with vendors to secure high-quality materials at optimal price points. Manage the procurement pipeline, oversee vendor relationships, and help optimize warehouse inventory levels.

• Project Oversight & Budget Tracking: Monitor project budgets, labor hours, and material usage to guarantee profitability. Manage multiple fast-paced projects simultaneously while maintaining brand integrity and quality standards.

• Client Communication: Maintain transparent and consistent communication with clients, providing regular timeline updates, managing change orders, and ensuring expectations are thoroughly exceeded.

• Cross-Functional Collaboration: Partner with shop supervisors and fabricators to align project timelines with daily shop workflows, labor schedules, and safety standards.

• New Business Support: Support proposal and pitch development by providing precise estimates and timelines, helping to cultivate client relationships and secure new business opportunities.

Qualifications

• 3+ years of experience in a project management role within a fabrication, experiential marketing, production, or construction environment.

• Proven track record of successfully implementing, configuring, or managing digital project management platforms/systems.

• 3D Design and Rendering knowledge: Sketch Up, Rhino or similar program 

• Demonstrated expertise in project estimation, with a strong background in calculating complex material and labor costs for new builds.

• Strong experience in vendor procurement, supply chain tracking, and contract negotiation.

• Excellent communication skills tailored for both high-level client management and internal shop collaboration.

• Ability to translate complex creative designs into efficient, build-ready project plans.

• An entrepreneurial mindset with a keen interest in driving operational efficiency and growing business relationships.

What We Offer

• Competitive salary and performance-based incentives.

• The opportunity to lead high-profile, creative fabrication projects for large-scale fan festivals and experiential events.

• A collaborative, innovative, and dynamic work environment with immense growth potential.